Business email

Custom domain email in Gmail means that mail sent to an address on your own domain, such as [email protected], arrives in your free Gmail account, and your replies leave Gmail, on the web and in the Gmail mobile app, as [email protected]. I set this up for you and configure your domain’s SPF, DKIM and DMARC records so that the mail you send is authenticated. You pay a one-time setup fee; there is no monthly fee from me.

You are in the right place if one of these sounds like you:

• You run a small business with a website and a domain, but do not want to pay per user per month just to have an address on that domain.
• You freelance and want clients to see your own name in the address rather than gmail.com, while you keep working in Gmail.
• You used Gmail to fetch your hosting mail, and Gmail is removing that feature (see “Why this matters now” below).
• Your outgoing mail lands in spam or shows an “unverified sender” warning at the recipient’s end.

• In Gmail: on a computer, open Settings → See all settings → Accounts and Import. If your domain address is listed under Check mail from other accounts, your setup depends on the method Gmail is removing.
• Authentication: send a message from your domain address to someone else’s Gmail address and ask them to open it and choose ⋮ → Show original. If the SPF, DKIM or DMARC line says anything other than PASS, or is missing, your mail goes out without full authentication.

Read on for the details. Below: what the setup does and changes, its limits, how the work runs and what has just changed in Gmail. If you would rather start now, send me your domain name and I will look at your current setup and quote.

After the setup, mail for your domain address arrives in your Gmail, and you write from Gmail as that address. To get there, a few DNS records on your domain (MX, SPF, DKIM, DMARC) are added or changed; nothing else changes.

The MX record tells the world where mail for your domain is delivered. After the setup, new mail to [email protected] appears in your Gmail inbox, with Gmail’s spam filtering and search working on it like on any other message.

When you write or reply in Gmail, you pick [email protected] in the “From” field, and the recipient sees the mail coming from that address. SPF lists who may send mail for your domain; DKIM adds a signature showing the message was not altered on the way; DMARC tells the receiving side what to do when those checks fail. Gmail’s email sender guidelines require every sender to set up SPF or DKIM; senders of more than 5,000 messages a day must have SPF, DKIM and DMARC, with the From domain aligned. Even at a small volume, I set up all three, aligned.

• Your website and hosting: I do not touch your site’s DNS records.
• Ownership of your domain and your Gmail account: both stay yours.
• The contents of your old hosting mailbox: they stay where they are; new mail goes to Gmail.

This setup is for individuals and small businesses with normal day-to-day mail volume. What you should know plainly:

• Gmail’s daily sending limits apply; it is not suitable for bulk newsletters or marketing mail.
• Gmail’s attachment size limits apply.
• It is not a shared team mailbox with admin controls.
• The setup depends on Gmail’s and the email infrastructure’s current rules. If those rules change, I tell you what needs to change and what it costs before doing anything. I do not promise permanence.

I need one way to reach your domain’s DNS settings, and a Gmail account. I do not ask for your Gmail password.

• DNS: access to your domain’s DNS panel or your registrar account. Or I write the records and send them, and you or your web provider add them.
• Gmail: an existing free Gmail account or a new one. You approve what is needed in your own account during a short screen-share, or follow the steps I write for you.

You receive a working, tested setup and a note that says what changed.

• Mail arriving in Gmail and leaving Gmail as your domain address, on the web and in the mobile app.
• A domain with SPF, DKIM and DMARC configured.
• A two-way test, with SPF/DKIM/DMARC: PASS shown in Gmail’s “Show original” view, checked together.
• A handover note: the DNS records added and changed, and where things are in Gmail.
• More than one address or alias (for example info@, sales@) on request, quoted per job.

You send your domain name first; the price is fixed before any work starts.

1. Send me your domain name, and the address or addresses you want.
2. I check your current DNS and mail setup and quote a fixed price. If there is an old mailbox or an unusual DNS arrangement, I say so here.
3. We do the setup together, usually in one session. Timing depends on DNS propagation and your registrar, so I do not promise an exact duration.
4. We test mail in both directions. You see the SPF, DKIM and DMARC results in Gmail’s “Show original” view with me.
5. You keep the handover note: what I changed, and what I left alone.

One fixed, one-time price per domain, quoted after I have seen how your domain is set up. No hourly meter, and no monthly fee from me. Paid business mailboxes such as Google Workspace are billed per user per month; if you need team administration, they are the right choice, and if you do not, this setup does not add that monthly line. Your domain’s yearly renewal is paid to your registrar as before.

Gmail is removing POP fetching from other accounts and Gmailify. Many people and small businesses who read their hosting mail in Gmail that way are losing it.

• POP fetching and Gmailify: according to Google’s help page, the Check mail from other accounts option is being removed from Gmail on the computer, and Gmailify will no longer apply Gmail’s spam protection and inbox organization to third-party accounts. The timeline on the same page: after the first quarter of 2026 the features no longer accept new users, and existing users can keep them until January 2027. Messages already fetched stay in Gmail. The change was announced in January 2026; TidBITS has a summary.
• Google’s suggested alternatives: automatic forwarding at your old provider, or adding the account to the Gmail mobile app. Forwarding brings mail in but does not send your replies as your domain address with authentication; the mobile-app route does not work in Gmail on the web. This setup covers both.
• Authentication: Gmail’s sender guidelines set clear authentication requirements for senders. A domain with correctly configured SPF, DKIM and DMARC gives you the basis those guidelines ask for; no record guarantees that a given message reaches the inbox.

Note: Whether using a free, personal Gmail account for business mail fits your data-protection and record-keeping obligations is your decision, with your lawyer or accountant if needed.

There is no monthly fee from me, only a one-time setup fee. The Gmail account is free, and your domain renewal is paid to your registrar as before. If Gmail’s or the email infrastructure’s rules change and the setup needs adjusting, I tell you what is needed and what it costs first.

No, I do not ask for your Gmail password. You approve what is needed in your own account during a short screen-share, or follow the steps I write for you.

No. Only a few email-related DNS records (MX, SPF, DKIM, DMARC) are added or changed; I do not touch your site’s records or your hosting.

Yes. In the Gmail mobile app you pick your domain address in the “From” field when writing or replying. We test on the web and on your phone together.

Yes; several addresses or aliases such as info@ and sales@ are possible. I quote per job, depending on how many addresses there are and which Gmail accounts they go to.

It stays where it is; after the setup, new mail arrives in Gmail. Moving old messages into Gmail is not part of this service; I can quote it separately.

It suits a few people each using their own address in their own Gmail. If you need a shared mailbox, an admin console and user management, a paid business mailbox is the right tool, and I will tell you so.

• Multilingual PDF accessibility (PDF/UA)
• Accessible HTML email
• Accessible Word and PowerPoint
• Accessible Excel
• Easy Read and plain language
• Accessible color palette
• ZUGFeRD and XRechnung e-invoices

Write your domain name and the address you want. I look at your current setup and tell you what will change and the fixed price before any work starts.

Ali Karabüyük · Tekirdağ, Türkiye · working remotely with clients worldwide · document and image production since 2004, professional practice since 2008.