One ledger, a real bank reconciliation, and a report you can hand to a committee.
Your holiday shop takes $1,310 in cash. A week later somebody banks it and records a deposit of $1,310. The books now say the club raised $2,620. Moving your own money is a transfer, not income — it is the quietest error in small-organisation accounts and it usually lasts a year.
What is in it
- Bank and cash kept in their own column, with transfers that cancel
- A reconciliation that ends in one number, which ought to be zero
- Every fundraiser’s own income, costs and net
- Members and dues, with a chase list
- A one-page treasurer’s report you can print and sign
Who it is for
PTA, PTO, booster club, HOA, sports club and small charity treasurers.
How it works
Microsoft Excel 2016 or newer on Windows or Mac, and Google Sheets — upload the file and open it with Sheets, every formula works. LibreOffice too. No macros, no add-ons, no account to create and nothing to install.
The download is instant. Every workbook ships twice: one with a worked example already filled in so you can see what each column expects, and the same file completely blank for your own numbers. A plain-English Start Here guide comes with it as a PDF.
Sold through my Etsy shop, ThePlainLedger, so the download, the payment and the buyer protection are all handled by Etsy. I never ask for access to anything — no password, no manager invite, no app permissions. You download a file; that is the whole transaction.